AI receptionist · AI voice agent
An AI receptionist that sounds like your best employee — and never misses a call.
Your phone answered 24/7, appointments booked straight into your calendar, questions answered on the spot. A high-quality voice agent that actually helps your callers — built for your business, connected to your systems. You start with a free pilot.
Free pilot · no setup fees on Starter & Growth · cancel monthly
Every missed call is a customer calling your competitor
Study after study shows the same thing: callers who hit voicemail rarely call back. They call the next business on the list. For a salon or practice, that’s revenue quietly walking out the door every day.
The phone rings while your hands are full
You’re mid-treatment, mid-service, mid-anything. The call goes to voicemail — and most callers don’t leave one. They call the business down the street instead.
After hours, nobody calls back
Evenings and weekends are exactly when people want to book. A voicemail heard on Monday is a booking you’ve already lost.
No-shows and double bookings eat your margin
Forgotten appointments, no confirmations, manual call-backs. Every gap in the calendar you don’t fill is revenue you don’t earn back that day.
Who builds this for you
We get it: you don’t want a robot that drives your customers away. That’s why Viralistic builds voice agents that sound like a good employee and can actually do things — not a demo that breaks on the first unexpected question.
Viralistic is a digital agency in Amsterdam and an official n8n Ambassador. We build AI automations on infrastructure our clients own — with the guardrails, integrations and logging you’re willing to put into production. A voice agent is exactly that kind of system: it has to be reliable, because it talks to your customers.
How your voice agent works
Under the hood: the agent turns speech into text, a language model understands the intent, and a natural voice replies. To you it feels simple — it hears, understands and acts.
Answers and listens
The agent picks up with a natural voice — your greeting, your tone — and understands what the caller wants, even in plain, everyday speech.
Understands the request
A language model grasps the intent: book, reschedule or cancel an appointment, check a price or opening hours, or route a question to a human. No touch-tone menu — a real conversation.
Acts in your systems
It looks live into your calendar, books the appointment, sends a confirmation and drops a summary of every call into your inbox or WhatsApp. Needs a human? It transfers the call.
What your voice agent does for you
Every call answered
24/7 — during appointments, evenings and weekends. No queue, no missed customer.
Booking and rescheduling
Books, moves and cancels straight in your calendar or booking system, with confirmation to the customer.
Fewer no-shows
Sends reminders and confirmations by call or message, turning empty chairs back into filled ones.
Looks things up
Checks live prices, availability, services or the status of an order or appointment — and says it on the spot.
Warm transfer
Recognises when a human is needed and hands the call to you or a colleague, with context.
Multilingual
Switches effortlessly between English and Dutch — handy for international clients and visitors.
Talks to your systems, not around them
The agent reads and writes live in the systems you already use — calendar, booking system, CRM or your own database. So it knows what’s free, what things cost and what the status is, and books it straight away.
Clear pricing, no surprises
Fixed monthly fees — no per-minute surprises on your invoice. You always start with a free pilot and decide only after that.
Starter
For a solo business or single location that never wants to miss a call.
- One voice agent, available 24/7
- Booking into one calendar or booking system
- Answers your frequently asked questions
- English or Dutch
- Summary of every call to email or WhatsApp
- Setup included
Growth
For a busy salon or practice with several staff.
- Everything in Starter, with more call volume
- CRM integration + live lookups in your systems
- Reschedule, cancel and no-show reminders
- Warm transfer to a human
- Multilingual (EN + NL + 1 more)
- Custom voice and personality
Business
For multiple locations or high call volume.
- Everything in Growth, higher volume
- Multiple numbers and locations
- Deep custom integrations (API/database)
- Outbound campaigns: reminders and reactivation
- Phone + WhatsApp + web chat
- Analytics dashboard and priority support
Enterprise
For complex systems or sensitive data.
- Everything in Business, unlimited volume
- Custom integrations, self-hosted where needed
- Data ownership and GDPR/security review
- SLA and dedicated onboarding
- A dedicated point of contact
All prices per month, excl. VAT. Call volume above your bundle is billed per minute — always agreed in advance, never a surprise. Extra languages, numbers and integrations can be added on.
Getting started is easy
No long project, no big upfront investment. You’ll hear how your own voice agent sounds within a single conversation.
You call or book a chat
Tell us about your business and your call flow. In one conversation we hear what your agent needs to do.
We build a free pilot
You get a working basic voice agent on a test number. Call it, hear how it sounds, try it yourself.
It works? We go live
We connect your calendar and systems, put your own voice on it and forward your number. You decide to continue only after that.
Without a voice agent
- Callers hit voicemail and dial your competitor
- Evening and weekend requests vanish unseen
- You interrupt every appointment for the phone
- Empty slots you can’t fill again that day
With a Viralistic voice agent
- Every caller gets an immediate, warm, clear welcome
- Your calendar fills itself — nights and weekends included
- You and your team keep your hands free for the client in front of you
- Fewer no-shows, more revenue from the same hours
Frequently asked questions
What does an AI receptionist do?
An AI receptionist answers your phone with a natural voice, understands what the caller wants in ordinary speech, and handles it: booking, rescheduling or cancelling an appointment, giving a price or opening hours, or transferring to a human. It’s not a touch-tone menu — it’s a real conversation, 24 hours a day.
How much does an AI receptionist cost?
We work with fixed monthly prices: Starter from €99/month for a single business, Growth €299 for busy salons and practices, Business €699 for multiple locations, and Enterprise from €1,000 custom. No setup fees on Starter and Growth, cancel monthly. You always begin with a free pilot, so you hear how it works before you pay anything.
Is an AI receptionist worth it?
If you miss calls — during appointments, after hours, at peak times — then yes, because a missed call is usually a lost customer who calls the next business on the list. One recovered booking a week typically covers the Starter plan. The honest test is our free pilot: you try it on your own call flow and decide with real evidence, not a sales pitch.
Can I create an AI receptionist myself?
You can wire one up with off-the-shelf platforms, but the hard part isn’t the voice — it’s connecting it reliably to your calendar, CRM and database, handling edge cases, and adding guardrails so it never misinforms a customer. That’s what we do for you, on infrastructure you own, so you get a production-grade system instead of a fragile demo.
Is there a free AI receptionist?
Free tools exist, but they’re usually limited demos that can’t book into your real systems or handle your actual calls. We give you a free pilot instead: a working agent built for your business on a test number, so you can judge the real thing before committing to a plan.
Does my data stay mine?
Yes. We build on infrastructure you own, not a locked platform where you rent back your own customer data. As an n8n Ambassador we set things up so your workflows, integrations and call data stay yours — important for GDPR and for peace of mind.
Does this work for businesses other than salons?
Absolutely. Salons and barbershops are a great example because they get so many calls during appointments, but the same agent works for dental and physio practices, garages, restaurants, e-commerce phone support and any business that misses calls or fields the same questions all day.
Hear how your own voice agent sounds
Call us or book a chat. We build a free pilot, you test it yourself, and you decide only after that. No cost, no commitment.
